Privacy Policies

 

CABINET DI PIETRO PRIVACY POLICY

 

  1. Introduction

 

Cabinet Di Pietro (hereinafter “Cabinet Di Pietro”, “us“, “we“, “our“) are committed to protecting the privacy, confidentiality, accuracy, and security of the personal information they hold.

 

It is with this in mind that we have adopted this privacy policy (hereinafter the “Policy“), which sets out how we collect, hold, use or communicate to third parties Personal Information (as defined hereinafter) of our customers or other individuals we interact with in the course of carrying on our enterprise (hereinafter individually referred to as “you”), other than our employees, partners and contracted staff, which is dealt with separately.

 

We are committed to treating any personal information we collect with care, within the limits of this Policy and applicable law. In addition, we ensure that we comply with all our ethical and professional obligations, including maintaining the confidentiality of any information covered by solicitor-client privilege and professional secrecy.

 

  1. Types of Personal Information

 

This Policy applies to Personal Information regardless of the type of medium or the form in which it is accessible: written, graphic, sound, visual, taped, filmed, computerized, or others.

 

We define “Personal Information” as any information about an identifiable individual, or that taken alone or combined with other data, allows an individual to be identified. By way of illustration, Personal Information could consist of, but is not limited to:

 

  • first and last name;
  • date of birth;
  • phone, home address and email address;
  • preferred language;
  • time zone;
  • financial, credit, billing, and account information;
  • details about the use of our Website obtained by means of cookies or similar tools;
  • Internet protocol (IP) address, browser type, locale preferences, mobile carrier; and
  • any other Personal Information provided.

 

  1. The Purposes for which we Collect Personal Information

 

We collect Personal Information for the following purposes :

 

  • to provide and maintain our services and access to our website   (hereinafter the “Website”);
  • to develop and manage our business, activities and operations;
  • for marketing and advertising purposes;
  • for statistical purposes relating to the use of our services;
  • to improve our services;
  • to attend or manage requests to us;
  • to comply with our legal, regulatory and risk management;
  • any purpose permitted or required by applicable laws; and
  • any other purpose to which you have consented.

 

  1. Means by which we Collect Personal Information

 

We collect Personal Information directly from the person concerned in the course of providing our services or for the other purposes mentioned above. We also collect Personal Information from a number of independent sources, such as our service providers or other business partners.

 

We additionally collect, passively using cookies, a limited amount of Personal Information from  our Website users. Cookies are small text files or strings that a website can send to your device to identify your web browser and the activities of your computer. This mainly consists of IP address, type of operating system, pages visited, requests made, dates and times of connections. Cookies help us improve our Website.

 

The use of cookies does not allow us or our analysis service providers to identify you specifically. Furthermore, it does not give us access to your device or any other information about you, other than the data you choose to share with us. The use of cookies can be accepted through the cookie banner displayed when entering our Website for the first time. Please note that if you choose not to accept cookies, you may not be able to access or fully experience the interactive features of our Website.

 

  1. Outsourcing, Storage and Transfers of Personal Information

 

We may disclose the Personal Information we have collected to third parties in the following circumstances :

 

  • to third-party or other business partners in connection with our services, Website and business;
  • to comply with an applicable statute, regulation, rule of law, a subpoena, a search warrant, a court or regulatory order, lawful requests by public authorities, including to meet national security or law enforcement requirements, or other legal process;
  • to allow us to enforce available recourses or limit the damages we may suffer;
  • to protect the safety and/or security of the Website or the general public;
  • in the event of a commercial transaction, namely the sale, transfer or assignment, in whole or in part, of Cabinet Di Pietro or our assets; and
  • any other circumstances to which you have consented.

 

Additionally, some of your Personal information may be transferred outside Quebec. In particular, we may use service providers located outside Quebec in the normal course of our business.

 

To protect your information in all such cases, we use contractual and other means to provide a comparable level of protection to that used by Cabinet Di Pietro (as outlined in Section 8).

 

That said, be sure we will not divulge any information protected by solicitor-client privilege unless you have waived such privilege yourself, we have your authorization, or if we are compelled by applicable law. Moreover, we will never, by any means, sell or exchange your Personal information for payment.

 

  1. Your Consent under this Policy

 

We will not collect, hold, use or disclose your Personal Information without your consent unless it is authorized or required to do so by applicable law.

 

By using our Website, our services or otherwise submitting us your Personal Information, you consent to the collection, use and disclosure of your Personal Information to the extent described in this Policy and as required or permitted by applicable law.

 

If you provide Personal Information concerning another individual to us, you represent that, prior to submitting such information, you have obtained the necessary consent or authority to permit us to collect, use and disclose such Personal Information for the purposes set out in this Policy, or the collection, use and disclosure is permitted by applicable law.

 

You may vary or withdraw your consent to the use and disclosure of your Personal Information, or opt-out of certain uses and disclosures, subject to legal and contractual restrictions as well as applicable law. Please note that the withdrawal of your consent may prevent us from providing or continuing to provide our services or access to our website.

 

If you require any assistance in understanding the scope of the consent being sought or to vary or withdraw your consent, please contact our Privacy Officer using the contact information in Section 12.

 

  1. Your Rights

 

You have the following rights regarding your Personal Information:

 

  • to access and request an exported or physical copy of the documents containing your Personal Information, subject to the exceptions provided by applicable law;
  • to have the Personal Information we have about you rectified, amended and updated if it is incomplete, ambiguous, out of date or inaccurate;
  • to request the deletion of your Personal Information when : i) the retention of the information is no longer justified for the purpose for which it was collected; or ii) the information was not collected in a lawful manner; and
  • to withdraw or change your consent to our processing of your Personal Information, subject to applicable legal and contractual restrictions. In some instances, withdrawing your consent may result in Cabinet Di Pietro no longer being able to provide our services or access to our Website.

 

We may request certain Personal Information for the purpose of verifying the identity of the person seeking to exercise his or her rights.

 

  1. How we Safeguard Personal Information

 

In order to protect the Personal Information that is in our possession, we employ administrative, physical, and technological safeguards which are appropriate to the sensitivity of the Personal Information provided. These safeguards also prevent the accidental or unlawful destruction, loss, unauthorized alteration or disclosure, access, or misuse of the Personal Information in our possession. We follow generally accepted industry standards to protect the information that is provided during its submission and once it has been received. These include measures to deal with any suspected data breach.

 

Once communicated, the Personal Information is kept in an electronic file within our document management system or third-party technologies used by us, or both. Only those personnel who reasonably require the Personal Information to perform their duties are granted access to the information and they are bound by a duty of confidentiality. CABINET DI PIETRO ASSUMES NO RESPONSIBILITY FOR THE DESTRUCTION, LOSS, UNAUTHORIZED ACCESS OR DISCLOSURE, OR ALTERATION OF PERSONAL INFORMATION, NOR FOR ANY DAMAGES SUFFERED AS A RESULT.

 

  1. Links to Third-party Websites

 

Our Website may contain links to third-party websites or services that are not owned or controlled by Cabinet Di Pietro. This Policy only applies to information collected by us for the purposes mentioned in Section 3 above. We have no control over these third-party websites, and your use of third-party websites and features are subject to privacy policies posted on those websites. We are not responsible or liable for the privacy or business practices of any third-party websites linked to our Website.

 

  1. Personal Information of Children under 14

 

Given the nature of our services, we may collect and use Personal Information from children under the age of 14. We will obtain the consent of the parent or legal guardian of such child in accordance with applicable laws. If you are aware that your child has provided us with Personal Information without your consent, please contact our Privacy officer.

 

  1. Retention and Destruction of Personal Information

 

The Personal Information we collect is retained for varying periods of time depending on the type of information in question and the purposes for which it is collected and used. Subject to a retention period provided for by applicable law, the Personal Information we hold is destroyed or anonymized to use for serious and legitimate purposes once the purpose(s) for which it was collected or used (or any subsequent and compatible purpose(s)) has been fulfilled. That said, please note that under regulatory provisions applicable to the legal profession, we must as a general rule retain our clients’ files for at least seven (7) years from the date of their closure (i.e., the of the mandate or payment of all of our fees). However, an original document belonging to a client cannot be destroyed without the client’s authorization or without giving the client the opportunity to take it back.

 

  1. How to Contact Us

 

In order to obtain more information on the Policy or the use of your Personal Information, to exercise your rights or to file a complaint, please contact our Privacy Officer at the following coordinates:

 

Cabinet Di Pietro

ATTN : Privacy Officer

5200, boul. des Laurentides, Bureau 200, Laval, QC, H7K 2J8

[email protected]

 

  1. Changes to this Policy

 

We may change this Policy from time to time to reflect changes to our privacy practices or for other operational, legal or regulatory reasons. Changes will be effective immediately upon posting on the Website. After these changes are posted, by continuing to use our services, our Website, or otherwise submitting us Personal Information, you agree to any such revised policy.

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